Project Secretary / Administrator



Project Secretary / Administrator









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Job Description:

  • Fully conversant with MS Word, Excel, Powerpoint, Microsoft Outlook
  • Diary management
  • Arrange accommodation and facilities for meeting and organise refreshments as required
  • Organise overseas travel, hotel arrangements, itineraries, visas, car hire
  • Set up and maintain filing system following corporate standard
  • Receive incoming mail by post and logging in all correspondence into project log. Re-route correspondence to appropriate section
  • Receive visitors where appropriate
  • Type correspondence, minutes, procedures, presentations, reports, documents etc where terms may be technical or complex; adjust spelling, punctuation and grammar as appropriate
  • Combine material from a number of sources in order to produce reports and distribute as required
  • Screen incoming telephone calls; where appropriate answer routine queries and/or refer to alternative source
  • Prepare and maintain spreadsheets
  • Prepare graphical material for presentations including slide shows
  • Organise and maintain stationery supplies
  • Set up and maintain project telephone list
  • Organise telephone/PC moves as required
  • Photocopying and maintaining supplies of paper and toner for photocopiers. Be able to fix routine maintenance problems of photocopiers, and liaise with Print Room to resolve more complex problems
  • Organise courier services as required
  • Organise project social events
  • Be central point of contact for all visitors to project

  • Good PC skills required
  • Must be flexible and able to work on own initiative
  • Good verbal communication skills
  • Attention to detail
  • Proven administrative experience
  • Numerate

Amec Foster Wheeler ( designs, delivers and maintains strategic and complex assets for its customers across the global energy and related sectors.

Employing around 36,000 people in more than 55 countries and with 2015 revenues of £5.5 billion, the company operates across the oil and gas industry - from production through to refining, processing and distribution of derivative products - and in the mining, clean energy, power generation, pharma, environment and infrastructure markets.

Amec Foster Wheeler offers full life-cycle services to offshore and onshore oil and gas projects (conventional and unconventional, upstream, midstream and downstream) for greenfield, brownfield and asset support projects, plus leading refining technology.

Amec Foster Wheeler shares are publicly traded on the London Stock Exchange and its American Depositary Shares are traded on the New York Stock Exchange. Both trade under the ticker AMFW.

Company Info
Amec Foster Wheeler

United Kingdom

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